Nurturing a culture of growth

Each summit has a unique registration link that has been emailed to you. If you have not received a registration email, please contact us at [email protected].

Registration deadlines vary depending on the summit event date. For specific information regarding the registration deadline for your constitutional area's summit event, please reach out to [email protected].

As part of the registration process, you’ll be asked to provide your passport or personal identification details. This information is shared with our travel partner, CWT, to help facilitate seamless travel arrangements for you.

Here’s what you’ll need for international and domestic travel.

• International travel: If you are traveling from outside your country of origin, you’ll need to provide your passport information for international travel arrangements.
• Domestic travel: If you’re traveling within your country of origin, you don’t need a passport, but you must provide the personal identification card you’ll be using for travel.

Rest assured that all personal information is securely handled and only used for the purpose of booking your summit travel.

If you need to change or modify your registration information or cancel your registration, please contact us directly at [email protected] so we can assist you.

• Visa requirements: Depending on the location of the summit, various types of visas might be needed. Visit the embassy or consulate website of the host country to determine what’s needed and begin the application process well in advance.
• Letter of invitation: A letter of invitation for the summit is generally not required. However, if a visa application specifically requests one, you can obtain it by contacting [email protected].

Travel confirmations, including flight details, will be sent to your registered email address approximately two weeks before the summit date. Please ensure your contact information is up-to-date in your registration.

If you encounter any issues with your flight tickets or experience a travel emergency (such as lost luggage, medical issues or other urgent matters), please contact our Travel Department immediately at [email protected].

Our team is available to assist with rebooking flights, resolving ticket problems and addressing any urgent travel-related concerns to ensure your safety and well-being.

Hotel reservations/confirmations are not provided directly through email. Instead, once you have completed the registration form, a hotel room will be booked in your name.

Important: If you have not been contacted by CWT within three weeks of the established summit date after registering, please reach out to [email protected] for assistance.

Transportation services from the airport to the hotel may be offered for some summits. The availability and specifics of these services are currently being defined and can vary depending on the summit location and arrangements.

• If transportation services are available: If your summit offers transfer services, detailed information about pick-up times and meeting points will be provided by your GAT area leader or regional specialist once your registration is confirmed. Ensure you follow any instructions provided to secure your transportation.
• If transportation services are not available: For summits that do not offer transfer services, you can arrange transportation via taxi services (e.g., Uber, Grab) or other ride-sharing options upon your arrival. The fees for these services can be reimbursed using the reimbursement form. Ensure you keep all receipts and submit them as per the general reimbursement policy.

• Driving to the summit: If you live within a reasonable driving distance to the summit location, you may choose to drive yourself. Please indicate this preference in your registration form. You can submit a reimbursement form for mileage after the summit, but please note that gas expenses will not be covered.
• Booking your own flight: Attendees are allowed to book their own flights only after they have contacted [email protected]. After booking, submit a reimbursement form along with your flight receipts to be reimbursed for eligible expenses, subject to the general expense reimbursement policy.
• Upgrading hotel or airfare: You may upgrade your hotel accommodations or airfare at your own expense. However, these upgrades will not be covered or reimbursed by Lions International.

• Travel assistance: Arrangements can be made for a travel companion or additional support on a case-by-case basis. Please contact [email protected] and provide detailed information about your requirements to ensure appropriate accommodations.
• Mobility Assistance and Special Requirements: Arrangements for mobility assistance or other special needs are the responsibility of the individual attendee. We recommend notifying us in advance during the registration process to ensure that appropriate accommodations are made for a smooth summit experience.
• Service animals: Service animals are welcome at the summit, dependent on the hotel pet policy. Please ensure that your service animal meets all necessary requirements for participation and include this requirement on your registration form.
• Special dietary needs: If you have any special dietary requirements, notify us during registration. We will make the necessary accommodations to ensure your needs are met throughout the summit.
• Special hotel room requirements: Should you have special needs for your hotel room, notify us during registration so we can arrange suitable accommodations for you.

Emails from CWT are automatically generated as part of the travel booking process. No action is required from you. If you are unsure about any message you receive, you may contact [email protected] for clarification.

• Bringing a companion: The summit is exclusively for invited Lions members. We are unable to accommodate spouses or companions for this event.
• Sending a substitute: Substitutions are not permitted. You cannot send someone else to attend the summit in your place. Attendance is strictly limited to the invited individuals.
• Attending a different summit: Attendees are required to participate in the summit to which they have been assigned. Switching to a different summit location is not allowed.
• Remote participation: The summit is an in-person event, and remote participation is not available. This ensures that all attendees can fully engage in summit activities.

The dress code for the summit is business casual, which includes: Lions apparel, collared shirts, blouses, dress slacks, skirts or dresses.

Note: Jeans are not recommended to maintain a professional and cohesive appearance among attendees, but use your best judgment based on regional best practices.

Please bring your completed pre-work, name badge, laptop/tablet, pen, notepad for notetaking, and headphones if you require translation. A laptop/tablet is optional for updating action plans.

No, summit presentations will not be recorded. Attendees are encouraged to take notes and be engaged during the sessions to capture key insights and information.

Participants may choose to extend their travel beyond the official summit dates at their own expense. Any additional hotel nights, flights, or related costs for personal extensions must be booked and paid for by the participant. Lions International covers hotel and flight extensions only for flight-related forced overnight stays.